Sunday School FAQ

Frequently asked questions regarding academic years, class setups, student promotions, and curriculum logs.

How do we handle student grade promotions at the end of the academic year?

At the end of the school term:

1. Navigate to Sunday School > Academic Years.
2. Click Start New Academic Year.
3. Set the start and end dates for the upcoming year.
4. The system will prompt you to run the Promotion Wizard.
5. You can choose to promote students automatically (e.g., moving all 2nd-grade students to the 3rd-grade class roster) or review lists manually before confirming. All historical grades and attendance from the prior year are archived under the student’s profile.

Can we assign substitute teachers to a Sunday School class?

Yes. If a primary teacher is unavailable:

1. Open the specific class workspace (e.g., “5th Grade Youth”).
2. Under the Servants list, click Assign Substitute.
3. Search for the volunteer’s profile and select the date range for their substitute assignment.
4. During this active period, the substitute teacher can access the class dashboard, take attendance, view student checklists, and log lessons. Their access automatically expires on the assignment end date.

How can parents view their child’s curriculum progress and grades?

Parents can monitor progress from their family portal:

• Family Dashboard: Parents select their child’s profile card.
• Sunday School Tab: View current grade level, class teacher names, and contact options.
• Academic Checklist: Track completed curriculum lessons, scripture memorization milestones, and grades from recent quizzes or evaluations.

Can a student be registered in multiple Sunday School classes?

No. To maintain clean academic records and correct teacher ratios, each student can only have one primary class enrollment per academic year. However, they can still attend and participate in general youth fellowships or parish small groups alongside their main Sunday School class.